Expense Claim Management System – Salesforce CRM Overview

Murmu Software Infotech developed a custom Expense Claim Management System in Salesforce CRM for Demech Chemical to digitize and automate their entire employee expense reimbursement workflow.

Earlier, the organization was manually managing expense claims using Excel sheets, making the process:

• Time-consuming
• Error-prone
• Difficult to track approvals
• Less transparent

We transformed this into a fully automated, approval-driven, role-based Salesforce solution with centralized dashboards, allowance masters, and real-time claim tracking.

Challenges Before Automation

Before implementation:

• Expense claims were maintained manually in Excel
• Approval tracking was difficult
• No centralized visibility for Accounts/Admin teams
• Allowance calculations were manual
• Travel and local conveyance claims lacked validation
• Employees could modify records during approval flow
• Reporting and monthly reconciliation took significant effort

Solution Developed

We built a with: